Bellwyn Praxis / legal

Privacy Policy

Effective and last updated: October 4, 2026

1. What this policy covers

This Privacy Policy explains how Bellwyn Praxis handles personal information in connection with this website, inquiries, and remote AI consulting work. It applies to information we receive directly and information processed by service providers acting for our website or business. A client engagement may include a separate agreement or data processing terms that address business information shared for a project. If those terms conflict with this general website notice, the project-specific terms govern the project data to the extent stated there.

2. Information we may receive

When you contact us by an available channel or discuss a potential project, you may provide your name, business name, role, email address, telephone number, service of interest, project description, and messages. If you become a client, we may also receive billing contact details, invoices and payment status, meeting correspondence, and materials you choose to provide for the agreed work. Please share only what is needed for the inquiry or engagement and avoid entering sensitive identifiers, passwords, payment card numbers, or confidential third-party data into an initial website form.

The website platform and associated services may collect technical information such as IP address, browser and device type, approximate location derived from IP, pages viewed, referral source, interaction timestamps, and cookie or similar identifiers. The categories depend on your browser choices, the Shopify configuration, and any tools actually enabled for the store. We do not represent that every category is collected from every visitor.

3. How we use information

We use information as needed to answer inquiries; discuss and arrange services; assess whether a requested project is suitable; prepare proposals; perform agreed consulting work; provide client support; maintain records and accounting; protect the website and our systems; investigate misuse; and comply with applicable legal duties. We may use aggregated or de-identified information to understand website performance or improve our services where the information can no longer reasonably identify an individual.

We do not use the contents of your initial inquiry to make automated decisions that produce legal or similarly significant effects. We do not ask you to submit business-sensitive materials to a public AI system through this website.

4. Grounds for processing

Depending on where you live, applicable privacy law may require a lawful basis for processing. Our grounds may include taking steps you request before a contract; performing a contract with you; complying with a legal obligation; and legitimate interests in responding to inquiries, running the website, protecting our business, and improving our services. Where law requires consent, including for certain non-essential cookies or marketing, we seek it through an appropriate mechanism and allow you to withdraw it as required. We do not send marketing emails merely because you submit a service inquiry.

5. Service providers and disclosures

Our website is hosted on Shopify. Shopify and other providers we actually use may process information to host pages, operate site infrastructure, support communications, store business records, process payments if a payment arrangement is enabled, or maintain security. Such providers act under their own terms or our instructions as applicable. We may share information with a professional adviser when necessary to operate the business, with authorities where law requires it, or as part of a legitimate business transfer subject to appropriate safeguards. We do not sell a client inquiry list.

Links to the legal pages of this website remain within our site. A third-party product recommended during a consulting engagement is separately controlled by that provider; review its own privacy terms before using it or sharing data with it.

6. Cookies and similar technologies

The site platform may use cookies and similar technologies for core operation, security, preferences, analytics, and other purposes depending on the store's enabled settings. Some may be set by Shopify or integrated providers. Where applicable, a cookie banner or preference control can be used for non-essential categories. For more information about categories, choices, and browser controls, see our Cookie Policy. The specific cookies present can change as the platform or enabled tools change.

7. Retention

We keep inquiry correspondence only as long as reasonably needed to respond and manage follow-up, unless a longer period is needed for a legitimate business purpose or law. Client project materials and billing records are retained according to the relevant engagement, operational needs, and applicable legal requirements. When information is no longer needed, we take reasonable steps to delete, anonymize, or securely archive it. Exact periods can differ by record type, contractual duty, and legal requirement; you may contact us about a particular record.

8. Security

We use reasonable organizational and technical measures appropriate to the information we handle, including limiting access to people who need it for business work. No internet transmission or storage system is perfectly secure. If we arrange access to your tools for an engagement, the scope and method should be agreed separately. Please use a secure channel for sensitive project information and do not send passwords or confidential files through the initial contact form.

9. International access and transfers

Our business is based in Kentucky, United States. Website infrastructure and service providers may process information in other locations. Where an applicable law requires safeguards for a cross-border transfer, we seek to use an appropriate mechanism. Data protection rules vary by jurisdiction; the location of a visitor does not by itself mean every regional law applies to every processing activity.

10. Your choices and rights

You may ask us to provide access to, correct, or delete personal information we hold about you, or to explain how we use it. Depending on applicable law, you may also have rights to receive a copy, object to particular processing, withdraw consent, or appeal a decision on a privacy request. These rights may be subject to identity verification and lawful exceptions, such as keeping certain records for accounting or legal claims. Contact us using the details below and describe the request. We will respond within the time required by applicable law.

You may also control some cookies through your browser and, where available, our website's consent controls. If you wish to change a Shopify privacy choice or exercise a platform-specific option, the relevant control may be presented by the store depending on its configuration and your region.

11. Children

Our services are directed to businesses and adults. We do not knowingly solicit personal information from children through this website. If you believe a child has provided information to us, please contact us so we can review and take appropriate action.

12. Updates and contact

We may update this policy when our services, website settings, or legal obligations change. The date above identifies the current version. Material changes will be communicated in a manner appropriate to the circumstances. If you have a privacy question or request, contact us at the details below. Please do not include sensitive personal information in an initial privacy inquiry.